| Instructions to Authors |
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The sole aim of this journal is to produce an international Head and Neck journal that will provide most up-to-date information on topic related to head and neck cancers and disorder relating to the head and neck. We will offer an online submission facility to maintain fast reviewing prossess and editorial decisions so that authors do not face any inconvenience due to delays.
The journal publishes papers on all the aspects of head and neck surgery. Manuscripts prepared according to “Uniform Requirements of Biomedical Journal” are invited for editorial review and publication. Published papers are the views of the respective authors and do not necessarily represent the views of the editorial board or publishing house.
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The following instructions have been included under this section:
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Editorial Policies for Authors
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Editorial and Peer Review Process
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Types of Submissions Accepted
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Manuscript Components
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Manuscript Submission
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After Acceptance
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EDITORIAL POLICIES FOR THE AUTHORS
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Animal Studies
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It is the responsibility of the authors to assure that their experimental procedures are in compliance with the guiding principles in the “Care and Use of Animals” (published each month in the “Information for Authors” of the American Journal of Physiology or available online at http://www.nap.edu/books/0309053773/html/ and to document that these studies were approved by the appropriate institutional animal care and oversight committee.
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Ethical and Humane Considerations
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The International Journal of Head and Neck Surgery is dedicated to the humane and ethical conduct of all studies involving living subjects. All clinical trials involving human subjects must be registered, retroactively if necessary, before being considered for publication.
In studies with human subjects, the author must indicate in the “Methods section” whether the procedures, including obtaining informed consent, were conducted in accordance with the ethical standards of the Committee on Human Experimentation of the institution in which the experiments were done or in accordance with the ethical standards of the “Helsinki Declaration of 1975”.
For experiments with animal subjects, briefly explain the measures taken to ensure compliance with established guidelines for humane use and care of laboratory animals, citing the origin of these guides (e.g. institution’s Animal Care Committee, US Department of Agriculture, NIH, National Research Council, others).
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Authorship
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To qualify for authorship, each author should contribute substantially to the intellectual content of the work from inception to published article. Such contribution consists of: (1) Participating in the conception and design or analysis and interpretation of data; (2) Drafting the article or critically revising it; and (3) Approving the final version submitted, and approving any subsequent revisions. All three conditions must be met to justify authorship.
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Conflict of Interest/Financial Disclosure:
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Authors are required to disclose any financial interests, direct or indirect (dual commitment), that might affect the conduct or reporting of the work they have submitted. Such financial interests may take the form of corporate appointments, consultancies, stock ownership, other equity interests or patent licensing arrangements with companies mentioned in or related to the subject matter of the article being submitted. A full disclosure is desirable. Such financial interests should be disclosed to the Editor-in-Chief in the cover letter, on a separate conflict of interest page in the manuscript and on the conflict of interest forms accompanying the article at the time of submission. The conflicts of interest disclosed on the conflict of interest form should be the same as those disclosed on the conflict of interest page in the manuscript. It is the responsibility of the corresponding author to ensure that all coauthors provide the necessary disclosure information. Conflict of Interest forms can be found on the online submission site (http://www.jaypeejournals.com) and on the IJHNS web site (http://www.ijhns.com). Conflict of interest information will be published for all accepted manuscripts.
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American Association of Medical Colleges Guidelines
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In September of 2006, the ASBMR Council voted to adopt the AAMC “Principles for Protecting Integrity in the Conduct and Reporting of Clinical Trials.” Please find a list of these guidelines at the AAMC website.
Please read over the guidelines to ensure that your manuscript and study comply with these principles. We now require that you initial a line on the conflict of interest form stating that your study has complied with a prespecified analysis. Additionally, each manuscript must disclose, on the conflict of interest page, the role each author has played in conducting the study and preparation of the manuscript.
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Duplicate Publication
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The Journal will not accept duplicate publication of scientific data. Manuscripts submitted to International Journal of Head and Neck Surgery should not have been published/ accepted for publication or simultaneously submitted. The “possible” duplicate manuscript should be submitted with the original publication (s) and the authors should provide documentation/ statement to justify the originality of the newly submitted manuscript.
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Human Subject Studies
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It is the responsibility of the authors to assure that all clinical investigations detailed in manuscripts submitted to the International Journal of Head and Neck Surgery are conducted in accordance with the “Declaration of Helsinki” and to document that these studies have been approved by the appropriate institutional human research committee of the institution(s) with which the authors are affiliated.
'It is the author’s responsibility to ensure that a patient’s anonymity be completely protected. It is the authors responsibility to ensure that identifying information within written descriptions, photographs (authors should mask patient’s eyes in such a manner as to prevent identification) or pedigrees is not published. If such information is included as essential scientific information, the authors must obtain and submit written consent of patient or guardian to publish such photographs in the print and electronic versions of the journal.
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Prior Publication
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The Journal will accept original manuscripts that contain material that has not been reported elsewhere, except in the form of an abstract of not more than 400 words, or an alternative short communication. If any preliminary report other than an abstract has been published or submitted, copies must be submitted with the manuscript and this must be noted in the cover letter to the editor. Prior abstract presentations must be described in a footnote to the title. Initial submissions must be accompanied by the copyright assignment form, with original signatures of all authors.
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Shared Material
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As a condition for publication, cell lines, hybridomas, DNA clones, antibodies, biological reagents and animal models described in papers published in the Journal will be made available to scientists in non-commercial institutions for purposes of replicating the reported studies.
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EDITORIAL AND PEER REVIEW PROCESS
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The Editorial team has established a process under which all manuscripts would undergo an initial review by the editorial staff, comprising of an editor, one Associate Editor, and at least one member of the Editorial board to ensure the manuscript meets certain criteria. Under this scheme, some of the new submissions may be returned to the authors without formal review, for reasons that may include:
- Insufficient direct relevance to Head and Neck surgery,
- Inadequate or unethical methodology,
- Inadequate statistical power or assessment.
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All other manuscripts will undergo the full peer review process, being referred to an Associate Editor, who will identify reviewers (from the preapproved list of reviewers) with the expertise to review the manuscript.
Reviews and decisions on manuscripts in which the editor or one of the associate editors is a coauthor are managed independently by another associate editor, in conjunction with a member of the editorial board.
Corresponding authors will receive a full response on their manuscript detailing any changes required by the Reviewers and Editorial team and the decision about the acceptance or otherwise of the manuscript. Authors who wish to object to an unfavorable decision must do so within two months of notification of a decision.
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Responsibilities of Reviewers
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External peer reviewers should disclose to the Editor-in-Chief any potential conflicts of interest that could bias their opinions of the manuscript.
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Time Table
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The Editorial Board at IJHNS follows a rigid time table and as far as possible tries to adhere to it.
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Time from receiving manuscript to initial (provisional) approval/disapproval by
editorial board.
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7 days
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Time from approval to completion of peer review.
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4 weeks
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Time for authors to send back the correction or explanations to comments by peer
reviewers.
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2 weeks
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Time for final acceptance by the editorial board based on peer review process.
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2 weeks
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Time for authors to send in the final corrected draft.
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2 weeks
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Time for IJHNS to set up the article in its format.
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8 days
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Time for authors to do the final proof reading.
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7 days
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Time for IJHNS to do the proof read changes.
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3 days
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Time for IJHNS to publish the online first version (only if time to final publication
is more than 15 days).
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5 days
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| The manuscripts will be reviewed for possible publication on the understanding that they are being submitted only to one journal at one time and have not been published, simultaneously submitted, or accepted for publication elsewhere. |
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As the first step, the editors review all the submitted manuscripts. Manuscripts that are not original enough, indicate serious scientific flaws, or do not convey significant messages would be rejected (read editorial statements).
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All the manuscripts that are submitted are duly acknowledged.
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Each manuscript would be initially screened by a nonmedical editor in order to check
for the conformity with our journal and completeness of the article. Only complete
articles whould be finally accepted and forwarded to the editors each manuscript
would be then reviewed by the medical members of the editorial team. They inform
the author if the article has been accepted for peer review or has been rejected.
If rejected, the corresponding author will be informed via an e-mail.
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If approved for peer review the article is then placed under the supervision of
one (out of the initial three) member of the editorial team. The manuscripts are
then de-identified and sent to two or more expert reviewers. The comments of the
reviewers are forwarded to the author for explanation or draft improvement.
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After receipt of the answers or revised draft from the authors in response to the
peer review comments, the coordinating editor takes the final decision regarding
the acceptance of the manuscript. The whole process is completed within 6-7 weeks.
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Language edit: The manuscripts that are accepted are edited for grammar,
punctuation, style, and format. Page proofs will be sent to the author and have
to be returned within three days. Any correction or modification made to the manuscript
after that period may not be included.
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Note: The e-mails containing original manuscripts, which have been rejected,
will be removed from our system within 30 days of editorial board communicating
its decision.
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TYPES OF SUBMISSIONS ACCEPTED
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All types of submissions / papers should follow a standard format as described in
the “Manuscript component” section.
Editorials: Usually provide commentary and analysis concerning an article in the issue of the Journal in which they appear. They may include figures and tables. They are always solicited. The editorials would be limited to 1000 words with up to 10 references.
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Original Articles: Reports of original clinical and basic research of interest to the head and neck community are the primary material to be published as original articles. Randomly controlled trials intervention studies, studies of screening and diagnostic tests, outcome studies, cost effectiveness analysis, case-control series, and surveys with a reasonably high response rate. The text would be limited to 3000 words, with an abstract of 250 words, maximum of 5 tables and figures (total) and up to 40 references.
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Reviews and Clinical Debates: Reviews and clinical debates may be solicited or proposed. Review articles would be invited by the editorial board comprising of a group or team with acknowledged research interest and outstanding experience in a particular area. They would cover a contemporary topic and would generally be wide-ranging overviews of a field of research. Proposed reviews/clinical debates must be approved by the Editor-in-Chief prior to submission. The reviews and clinical debates will be subject to the standard review process. Maximum length would be 3000 words with 6 tables and figures (total) and 50 references.
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Case Reports: The Journal encourages the submission of case reports that highlight practical diagnostic and/or management considerations. In general case reports should be limited to two printed page (text and figures). The format of these papers should follow that described in the “Preparation of Manuscript” section below. Identifying information within written descriptions, photographs, or pedigrees should not be given.
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Case Study: Each issue of International Journal of Head and Neck Surgery would carry case study of a typical head and neck case describing the detailed diagnostic work-up and management.
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Letters to the Editor: The Journal accepts Letters to the Editor that raises some issues related to recently published articles (last 6 months) in the International Journal of Head and Neck Surgery. The letters should not exceed 400 words of text and 4 references. While not all “Letters to the Editor” will be published, those that are judged worthwhile will be forwarded to the authors of the articles in question or to selected experts in order to provide the opportunity for a response. Whenever possible, they will be published with the reply of the author of the published article. Letters to the Editor should be submitted to our online system at ijhns.com or sent by email to editor@ijhns.com
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Surgeon’s Perspectives: Short narrative of experience/perspective in the surgical sphere. Should contain a clear, informative, educative, or enlightening message. These can contain up to 1000 words.
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Book Reviews: Books for review shall be posted on the journal, and received reviews shall be published, at the discretion of the Editorial Board. Every book up for review shall also be reviewed by certain reviewers on invitation by the Editorial Board, usually a stalwart/pioneer in the subject in question.
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Announcements: Announcement of conferences, meetings, courses, awards, and other events of interest to the readers should be submitted with the name and address of the person from whom additional information can be sought. These can contain up to 100 words.
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How I Do It:
This would be solicited or proposed. These would focus on specific surgical technique of various head and neck procedures including novel techniques and must be accompanied by illustrations and no more than 4 photographs.
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MANUSCRIPT COMPONENTS
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Manuscript should be prepared in text file and separate file for illustrations. Times new roman or arial font with a font size of 12 and double spaced text with one inch margin should be the basis of text field.
The manuscript must be submitted in the following order:
Title Page, the page transfer of copyright form Conflict of Interest Page, Abstract, and the text of manuscript or the article (Number all pages consecutively).
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A. Title Page
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Title page must be placed as the first page of the manuscript text file and should
contain the following information.
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Title of paper
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Name and affiliation:
Full name of each author (first name, middle initial and last name) followed by
each author’s highest academic degree(s).
Name of department(s) and institution(s) with which each author is affiliated and
to which work should be attributed.
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Address: Name, address, telephone number, fax number, and e-mail (if available) of corresponding author. Name, address, and telephone number of author to who requests for reprints should be addressed, or a statement that reprints will not be available from the author(s). Cite all funding sources of support for the publication of work or study. A short running head of no more than 45 characters, including spaces, Number of Words/Characters in abstract and manuscript, Number of Figures (color and black/white counted separately).
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B. Transfer of Copyright Form
The appropriate form can be downloaded as a PDF from the Instructions for Authors web page at www.ijhns.com and must be signed by all
authors of a manuscript. The advanced copy may be submitted either by fax or e-mail as a scanned copy attachment. The original copy of
transfer of copyright form must be signed by all authors and sent by post to the Editor-in-Chief after manuscript submission.
C. Conflict of Interest Page
Authors should disclose all financial interests, direct or indirect (dual commitment) that might be construed as affecting the conduct or reporting of the work they have submitted. They could be in the form of corporate appointments, consultancies, stock ownership, other equity interests or patent licensing arrangements. The conflict of interest page should take the form of a statement such as the one below. If no author has a conflict, the statement should read: All authors have no conflicts of interest. If there is a conflict of interest: then : Dr. Y serves as a consultant for X company, Dr. Z is an employee of Y Company and Dr. A owns stock in Company Z. All other authors have no conflicts of interest.
D. Structured Abstract
The purpose of the structured abstract is to concisely present the data contained in the manuscript and should be self-explanatory. It should not be more than 250 words. The format should consist of: Introduction, Material and Methods, Results, and Conclusions. A list of keywords must be included at the end of abstract.
E. Text of the Manuscript/article
We wish to emphasize the importance of clarity and succinctness of the presentation of material. Please respect the relevance of all material to the Introduction, Methods, Results and Discussion (IMRD ) and avoid unnecessary repetition. Do not repeat the results and conclusions in the Introduction. Conclusions should not be stated throughout the Results section. Results should not be restated throughout the Discussion section. Avoid simply restating the Results in the Discussion rather than explaining how each result advances the overall conclusions of the study. The final part of the Discussion should refer back to the rationale for the study and explain how the findings have advanced the area. We strongly recommend authors to employ the format and guidelines detailed below.The International system of Units (SI units) is recommended. It is desirable to include appropriate conversion factors to aid the reader.
Introduction
This should clearly state the purpose of the study and identify what issues are going to be addressed.
Material and Methods
This section should carefully describe the selection of the observational or experimental subjects (human or nonhuman ) and methods and materials used, including sample size and statistical approaches. Commonly used techniques or methods should be referred to appropriate references and should be described in brief. However, unique experiments, methods, technique should be described in adequate detail to allow other workers to reproduce the results.
For studies involving living subjects, please see section, below, on Ethical and Humane Considerations and the information regarding mandatory clinical trial registration.
Results
This section should succinctly state the results without any lengthy discussion or interpretation of individual data. Data should be presented using tables, illustrations and graphs. Data in table or illustration form should be referenced in the text, not repeated (e.g. detailed information should not be given in text and tables). Statistical tests should be clearly defined and statistical significance should be shown in both figures and tables with the help of superscripts such as a, b, c, rather than *, ¶, # or other nonsequential symbols.
Discussion
The discussion should focus on the new and important findings of the study. The observations should be related to other relevant studies in a logical sequence. It should summarize, but not repeat the Results. The Discussion should end with a summary of the data and conclusions. The conclusions should be linked with the aims and objectives of the study and should clearly state whether the objective was achieved. Limitations of the study should also be mentioned.
Acknowledgments
Authors are encouraged to acknowledge those who contributed to the manuscript but who do not qualify for inclusion as authors- technical help, writing assistance, etc. Authors should acknowledge in the manuscript all support for the work, including funding, equipment and drugs.
Manufacturer Name
Please provide the name of manufacturer of all products used in paper.
References
The author is responsible for the accuracy and completeness of the references. Place the references (double-spaced) at the end of the manuscript. Cite the references numerically in the text in the order of appearance. If there are more than three authors, name only the first three authors and then use et al. Refer to the List of Journals indexed in Index Medicus for abbreviations of journal names, or access the list at http://www.nlm.nih.gov/tsd/serials/terms_cond.html.
References to journal articles should include, in this order, (1) Authors (list all authors and/or editors up to 6; if more than 6, list the first 3 and “et al”), (2) Title, (3) Journal name as abbreviated in Index Medicus, (4) Year, (5) Volume number, (6) Issue number, and (7) Inclusive page numbers.
References to books should include (1) Authors (list all authors and/or editors up to 6; if more than 6, list the first 3 and “et al), (2) Chapter title, if any, (3) Editor, if any, (4) Title of book, (5) Year, (6) City, and (7) Publisher. Volume and edition numbers, specific pages, and name of translator should be included when appropriate.
For references to articles published online before print follow the following order: Author, Article title, Journal title, Year, Month, Day; (Epub
ahead of print). Accessed on mm/dd/yyyy. Available at: Website (exact Website, or enough to lead the reader to the link). Sample references
are given below.
References to Online Material:
Online journal:
Horton MA, Boyde A, Rimmer EF What is it all about? Arch Pediatr Adolesc Med [serial online] Available at: http://www.amaassn.org/sci-pubs.html. Accessed November 10, 2001.
Online reference :
Kidneys and Cartwheels. Available at: http:// www.science.com/. Accessed November 10, 2001.
Journal article :
Hay ID, Grant CS, Bergstralh EJ, et al. Unilateral total lobectomy: Is it sufficient surgical treatment for patients with AMES lowrisk papillary thyroid carcinoma? Surgery 1998;124:958-966. Book chapter Dilworth TF. The nerves of the larynx. In: Jackson C, Jackson CL (Eds). Diseases of the nose, throat and ear. Philadelphia: WB Saunders;1945.
Entire book:
Sedjwick C: Major problems in clinical surgery, Philadelphia, 1974, WB Saunders Electronic Pre-print article.
References to articles published online before print:
Agarwal A, Gupta SK, Sukumar R 2009 Hyperparathyroidism and Malnutrition with severe Vitamin D Deficiency. World J Surg. Published online April 29, 2009; doi:10.1007/s00268-0044-0.
Software:
Epi Info [computer program]. Version 6. Atlanta: Centers for Disease Control and Prevention;1994.
Online journals:
Friedman SA. Pre-eclampsia: a review of the role of prostaglandins. Obstet Gynecol [serial online]. January 1988; 71:22-37. Available from: BRS Information Technologies, McLean, VA. Accessed December 15,1990.
CANCERNET-PDQ [database online]. Bethesda, MD: National Cancer Institute; 1996. Updated March 29, 1996.
Database:
World Wide Web:
Gostin LO. Drug use and HIV/AIDS (JAMA HIV/AIDS website). June 1, 1996. Available at: http://www.ama-assn.org/special/hiv/ethics.
Accessed June 26,1997.
Figures and Tables
Tables and illustrations should not include data that can be given in the text in one or two sentences. Tables and illustrations should complement
each other and not repeat the text. Type each table on a separate page. Submit tables separately from the manuscript text file. Use Arabic
numerals to number tables and cite the tables consecutively in the text. Multipart figures must be labelled (i.e. A, B, C). Please use small, capital
letters and place them in Arial font when using figure headings/labels. Each table must contain all necessary information in the table title. Each
table must be accompanied by explanatory legends, including definition of any abbreviations.
Illustrations or Figures
Do not submit the original drawings or roentgenograms. Illustrations or figures must be submitted electronically as high resolution individually
numbered TIFF (Tagged Image File Format) or EPS (Encapsulated Postscript) files online. The authors must obtain and keep on file a written
signed permission from the patients and in case of minor from their parents when submitting the photographs of the patient. A scanned copy
of this specific consent form must be submitted along with the figure files. The authors must obtain permission to reproduce figures, tables, text,
and abstracts if taken from previously published material. Written permission must be obtained from the original copyright holder (generally the
publisher or the sponsoring society holds the copyright of an article, not the author) of the journal or book concerned. An appropriate credit line
should be included in the figure legend or table footnote, and full publication information in the reference list. Written permission must be obtained
from the author of any unpublished material cited from other investigator/s. Please submit figures that are close to publication size to ensure
the clarity and legibility when figure is reproduced or reduced in size.
Figure Legends: A separate list of figure legends should be supplied for all the figures at the end of the manuscript. Figure legends should be brief and specific.
Color figures: The journal accepts color figures and photographs which add to the quality of the article. There are no charges for color figures.
Introduction file should contain a covering letter, acknowledgment and title page (type of manuscript, title of manuscript, complete address, degree and academic details of all authors including phone numbers and e-mail. The details of corresponding author must be mentioned separately).
Photographs: Colored photos with minimum 300 dpi resolution of 4 × 6 inch should be sent. Labels citing the legend, figure no., author and title of the manuscript should be pasted on back of “photograph”.
Legends should have detailed explanation of the illustrations.
Acknowledgments
Funding and other sources of support must be disclosed in this section. Personal acknowledgment should be limited to professionals who have contributed to the paper but whose contribution does not justify authorship.
Abbreviations
Use only standard abbreviations for units of measurement, and approved abbreviations when citing journals in your manuscript’s Reference
section. The following sources contain complete listings of abbreviations.
- American Medical Association (AMA) Manual of Style.
- List of Serials Indexed for Online Users, published by The National Library of Medicine. When you go online, please click on the heading
titled “Databases and Resources”, and then click on the subheading “Locator Plus”.
Revised Manuscripts
We will make every effort to reduce the time between submission and first response and between submission of revised manuscript and second response. In general, failure to adequately deal with issues raised by reviewers with one revision will preclude acceptance of a manuscript. If a revision is not submitted within 90 days, the file on that manuscript will be considered closed.
Copyright
IJHNS holds the copyright of all the editorial content published in this journal. All accepted manuscripts and their accompanying illustrations become a permanent property of IJHNS and may not be published anywhere in part or full, in print or electronically without written permission from IJHNS.
Reprint
No free reprints will be provided to the author or others. The journal can be subscribed at a discount of 25 percent by the author of the article.
Disclosures
Authors should include all relevant information regarding conflicts of interest and financial disclosure statement.
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MANUSCRIPT SUBMISSION
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Manuscript Submission
Manuscripts are received with the understanding that they contain original data that is not previously published or is being considered for
publication elsewhere. Only individuals who have made significant contributions to the manuscript should be listed as authors, all other
contributions should be noted in acknowledgments.
Submitting Manuscripts Electronically
To submit a manuscript electronically, please go to our website, ijhns.com
You will first be asked to register, which will require you to provide contact information, including your telephone and fax numbers and your e-mail address. Please do not register in the system more than once as this will create duplicate profiles within the system and may cause technical difficulties in accessing the online system. The system will assume that you are the designated corresponding author and all communications concerning the manuscript will then be directed to you.
Although no printed copies of your manuscript are required, the format of the manuscript remains the same as with paper submissions.
Signed Transfer of Copyright statements are required by the publisher as a condition of publication and should be submitted electronically with the manuscript, or by fax, regular mail, or private courier.
Submitting Manuscripts by e-mail
IJHNS requires all manuscripts to be submitted electronically. If, for some reason, you are unable to submit a manuscript through our online
system, you are advised to submit it as via e-mail as attachment or may like to contact our Editorial Office by e-mail, telephone or fax and we
will guide/help you in submitting your paper.
Editorial office:
JAYPEE BROTHERS MEDICAL PUBLISHERS (P) LTD.
4838/24, Ansari Road, Daryaganj,
New Delhi 110002, India
e-mail: editor@ctid.com,
hone: +91-11-4357-4357,
Fax: +91-11-4357 4314
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AFTER ACCEPTANCE
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Page Proofs and Corrections: Corresponding authors will receive electronic page proofs to check the copyedited and typeset article before publication. Portable document format (PDF) files of the typeset pages and support documents (e.g. reprint order form) will be sent to the corresponding author via e-mail. Complete instructions will be provided with the e-mail for downloading and printing the files and for faxing the corrected pages to the publisher. Those authors without an e-mail address will receive traditional page proofs. It is the author’s responsibility to ensure that there are no errors in the proofs. Changes that have been made to conform to journal style should be allowed to stand if they do not alter the authors’ meaning. Proofs must be checked carefully and corrections faxed within 24 to 48 hours of receipt, as requested in the cover letter accompanying the page proofs.
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Reprints: Reprints may be ordered by using the special reprint order form that will accompany the proofs. (Please note that the address for ordering reprints, which is on the order form, is different from the address to which you return your proofs).
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